Careers


Office Assistant

The H Collective Films is seeking an Office Assistant to support the finance, operations, and business affairs departments. The Office Assistant will perform general administrative tasks, including answering phones, handling incoming/outgoing mail, general filing, expense tracking, working with the building management, facilities, and IT teams to resolve technical and operational issues, maintaining office supplies and other various tasks. This is an amazing opportunity to work on a dynamic team, learn about the business side of the company, with potential for growth within the company. This position reports directly to the Office Manager. This position is NOT for someone looking to transition into a creative position such as a creative executive, screenwriter, or director.

 

  • Answer phone inquiries, direct calls,and provide basic company information
  • Source options for office purchases and make sure it is the most cost-efficient option available
  • Perform clerical duties, take memos, distributing mail, maintain files, and organize documents; photocopy, scan, etc. as needed
  • Scheduling conference calls, calendaring events and meetings
  • Assist in planning company events, meetings, luncheons, and employee team building activities or special projects
  • Make travel arrangements and prepare expense reports for management of the department
  • Help prepare additional reports, presentations, and data
  • Oversee mail deliveries, packages, and couriers
  • Maintains supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies to work stations
  • Purchase, track, and invoice office supplies
  • Facilitating execution of documents
  • Maintaining physical and electronic filing system
  • Occasional runs as needed

 

Requirements:

  • 1+ years experience in an administrative capacity
  • Bachelor’s degree preferred
  • Proficient in Excel, Word and PowerPoint
  • Familiarity with mobile technology
  • Pleasant, friendly disposition
  • Strong interpersonal communication skills

 

Please apply here